Monday, June 25, 2012

Book & Paper Interest Group @ #ala12

Sunday June 24 @ 1:30
(This will be my last note dump for ALA 2012. Same caveats of sketchy notes, minimal editing, and my apologies for any errors. The first session was done by Jeanne Drewes and anyone who attempts to take notes trying to keep up as she talks and zips though the slides is doomed to failure. A couple abbreviations - MDA is sometimes used for mass deacidification, and MgO for Magnesium Oxide.)

Moving Preservation Research into Preservation Process: The example of mass deacidification
Jeanne Drewes
In early 1990s LC committed to development of mass deacid. technologies
Were reformatting - but that's expensive - looking for less expensive
Ken Harris was the moving force in doing testing and working with PTLP to refine deacidification system
Original idea was to drive truck into facility and use gas with DEZ
Over two year test period treated 72000 books with bookkeeper
Look for technology that does complete deacidification, adequate alkaline reserve, an increase in life of paper of 3x
In 1990 published technical specs
1996 started with the bookkeeper process
In 2002 the manuscript treater was installed
Initially, the particles of MgO were too large, left dusty residue
At LC's request, the contractor test one disposable test book per week to confirm effectiveness.
Company does test as does LC and they compare results
What is successful MDA?
LC does 250,000 volumes a year and 1 mil. manuscripts sheets
3 mil books by 2010
Collection selections
Look at new receipts and materials drawn from the stacks identified as appropriate
Special projects include comic books and some special series
Mark with white dot on spine and inside label those things that have been deacidified
Based on current receipts by country
Look at all the receipts and sort by country and what percentage on acidic paper
In 2003 India was 41% and 2008 it was 22%
USA has hovered between 2% and 3%
She's looking at papermills that make printable paper to see where that paper is coming from
In 2011 did a review of studies of mass deacidification. Couldn't correlate studies
Need effective method to compare mass deacidification treatments across parameters

4 panelists, Scott Divine, Renate Mesmer, Sue Kellerman, and Kate Contakos
2 have established programs, 2 are planning programs

Sue Kellermen - Penn State - doing this for 17 years
In 1995 sent 163 books. In 1997 did collection surveys to determine what to MDA
Sending circ collections needing some work (rebound then deacidified), and collections of distinction
Sending a hundred a month to PTLP
Record this action in the 583 MARC field
With rebound materials spine marked with infinity symbol
Sent entire US serial set

Scott Divine @ Northwestern
One of NW's best preventive tool
1992-1994 - 6000 books done with DEZ. Plant closed
1995 regular shipments to bookkeeper
Selection procedure - collection based (significant collections)
Not sending materials upon receipt
Acidic, not yet brittle paper. Demonstrate academic value of materials to help prioritizing
Are collections available in other formats, and if are, ask why preserve paper long term

Works with curators on what it will mean for the item to be treated - that paper will not feel the same.
Less likely to push for items to be treated that are stored in secure cold storage.
Case studies Counter Culture newspaper collection
Use MDA as impetus for other treatments and rehousing
Also do African Language Collection - usually printed on acidic not yet brittle (the only receipt based MDA program)
Fritz Reiner Collection - lots of handwritten anotations
Lots of variety of reprographics in mid 20th c and don't know what they are - cautious about sending this to MDA.
Archival collections
One collection was very uniform and a good candidate
One had lots of different types of media and not a good candidate
MDA with bookeeper tends to tide-line more.
Also do 583 tag
Investigating relationship between mold growth and bookkeeper. Treated material tends not to promote mold growth as much as not treated items

Renata Mesmer @ Folger Shakespeare Library
Cataloging and preserving Shakespeare collection - Cataloging, Phase boxing, Deacidification
Did a collection survey
Folger phase box with clear spine
Approx 3000 need to be deacidified
10% of books returned with some damage and large amounts of MgO on paper
Went back to talk with vendor - revised procedures
Do not send
Flaking and fragile spine, broken spine, weak sewing, threads broken, brittle paper, coated paper, uncut leaves
Do condition report for each item - very time elaborate
Entire process involves a lot of handling and results in more damage than wished
Lowering vault temperatures will reduce need for deacid.
Aiming for 58F and 42RHI
Most of what they will send is likely 20th century
Nothing just comes with benefits
Okay to say no to MDA with some things

Kate - Head of Preservation Dept at Stanford
currently no MDA program
To start the program - focus on special collections, and collections of distinction
Moving huge amounts to high density cool storage
Made proposal to director to start pilot project - was funded
Doing surveys and collection need reports to determine appropriate collections
She worked with PTLP in 2000

Adding bookkeeper changes surface tension of paper therefore tide line issues - Bob Strauss

Important to let all staff and reader to explain why items feel dusty

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